Top tips for keeping your Payroll Software in Saudi Arabia and HR operations compliant

3 years ago

PeopleQlik #1 Payroll Software in Saudi Arabia, Three years have passed since the introduction of the General Data Protection Regulation (GDPR), but complying with this crucial law is still just as important as it was in 2018. It goes without saying that if you work in payroll and HR, you are constantly handling sensitive data, whether it’s basic personal data like name and date of birth, or more complex information like social security numbers and bank details.

PeopleQlik #1 Payroll Software in Saudi Arabia

Top tips for keeping your Payroll Software in Saudi Arabia and HR operations compliant

This daily exposure to personal information means that payroll and HR professionals should always be on top of their game when it comes to complying with GDPR. Failure to comply carries hefty fines, reputational damage, and a breach of employee trust.

With that in mind, here are top tips for keeping your payroll and HR operations GDPR compliant.

1. Understand the data to protect:

According to the Payroll Solutions in Saudi Arabia, personal data is defined as “Any information related to a living, identified or identifiable natural person”. In short, this means any type of information from which a person (a data subject) can be identified. This information includes basic data such as name, address, bank details, email and phone number, but also includes sensitive personal data such as racial and ethnic status, sexual or gender orientation, and political opinions. .

However, as the official definition includes the words “any information”, we recommend interpreting the term “personal data” as broadly as possible to reduce the risk of non-compliance. That being said, it is important to remember that personal data should only be collected if it is relevant to its stated purpose. In this case, the information needed to run the person’s payroll and HR. You also need to make sure that you never have more data than you need for that purpose.

2. Make sure your software is GDPR compliant and can record processing activities:

The GDPR standard not only requires you to understand and evaluate all processed data, but also to keep a Record of Attendance Software in Saudi Arabia. Good payroll and human resources software should help you comply with all aspects of the GDPR, including record keeping. To be sure that your current software can help you, or if you are on the way to looking for a new solution, keep an eye out for security-related accreditations.

Look for vendors who are open to external audits and pay close attention to small details. Does the provider use a well-known and mature cloud platform? Do you provide a “Warranty Package” on request to answer most of your security questions in advance? This can give a good indication that the software vendor takes data protection very seriously and applies security best practices.

In addition, the use of software that uses automation and integrates payroll and human resources information eliminates the need for multiple systems and spreadsheets that can carry a much higher risk of data leakage.

3. Update your software regularly:

Using Payroll System in Saudi Arabia is crucial, but once implemented it should not be forgotten. Ensuring that your payroll and human resources solution is consistently running on the latest version helps minimize the risk of security breaches through potential data storage gaps. This is easier to achieve when using cloud models or software as a service (SaaS), as system updates are generally managed automatically.

Also, if an outdated version of the system is used, it is more likely that it does not comply with the latest data security standards. This again leaves you exposed to serious security and data breaches with costly consequences.

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4. Switch to online employee self-service:

Physical paperwork, such as paper pay stubs and P60s, can easily fall into the hands of someone other than the recipient. This is a particular risk as we begin to return to work in shared office spaces.

Instead, we recommend that you adopt an online employee self-service platform. With Payroll Management Software in Saudi Arabia a secure two-factor authentication login and some available for download as an intuitive mobile app, employees can view their payment information securely without the need to print hard copies.